How to choose the perfect printer for your SMB

Find the right setup for your small business

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In spite ofthe push to go paperless, SMBs still rely heavily on printers for their day-to-day operations. Choosing the right printer can significantly impact your productivity, budget, and even your environmental footprint.

But with so many options available, how do you know which is thebest small business printerfor you? Do you need a laser printer for high-volume text documents, or would an inkjet be better for your colorful presentations? Should you invest in a multifunctionall-in-one printer, or stick with a single-function printer? And what about those new bulk-ink models - are they worth considering?

These are just a few of the questions you might be grappling with as you search for the perfect printer. The choice can seem overwhelming, especially when you’re trying to balance performance, cost, and long-term value.

We’ll talk about the various types of printers suitable for SMBs, discuss key features to look for, and provide you with essential questions to ask before making your purchase. By the end of this article, you’ll be equipped with all the knowledge you need to choose a printer that will serve your business efficiently and economically for years to come.

We’ve also covered thebest small business printers.

Types of SMB printers

When it comes to choosing a printer for your SMB, the underlying technology plays a crucial role in determining its suitability for your specific needs. Let’s take a closer look at the main types of printers available:

Features to look for in an SMB printer

When shopping for a printer for your SMB, there are several key features you should consider to ensure you’re getting a device that meets your needs and provides good value for money.

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Questions to ask when choosing an SMB printer

Before making your final decision, it’s important to ask yourself (and potentially the printer vendor) some key questions:

Creating an ideal printer setup for SMBs

Choosing the perfect printer for your SMB isn’t just about picking a single device - it’s about creating a printing ecosystem that meets all your business needs efficiently and cost-effectively.

Start by assessing your printing needs thoroughly. Consider not just your current requirements, but also how they might evolve in the near future. If you’re a growing business, it might be worth investing in a printer that can handle higher volumes than you currently need.

Don’t be afraid to mix and match different types of printers if that’s what works best for your business. For example, you might have a high-speed laser printer for bulk text documents, an inkjet for occasional color printing, and a multifunction device for general office use.

Remember, the cheapest printer isn’t always the most cost-effective in the long run. Consider the total cost of ownership, including supplies and maintenance, over the expected life of the printer. In my experience, investing in a higher-quality printer often pays off in terms of reliability and lower per-page costs.

Lastly, don’t forget about software and support. Look for printers that are compatible with your existing systems and come with good customer support. A printer is only as good as its ability to integrate seamlessly into your workflow and keep running smoothly day after day.

We’ve featured the best workgroup printers.

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